Emergency Department Intake

The window before
the first nurse
is not lost time.

Almost every self-presenting patient waits, and almost every one of them has a phone in their pocket. That time is currently unused. We think it could be spent gathering the history, so that the triage assessment can begin with it already in hand.

Typical ED visit — 6 to 7 hours
Wait Triage Bed Tests Scan wait ED Dr Specialist
ⓘ
The pre-admission wait may be the best information window in the whole visit. Symptoms are recent, family is usually still present, and recall has not yet been worn down by hours of waiting and repeated questioning.
45min typical wait
unexceptional day
4× retellings
before the ward
The Problem

Triage is a snapshot.
History is a conversation.

Triage necessarily condenses history-taking into a few minutes, often at the start of a shift that is already stretched. Because there is no shared record of what a patient has already described, the same ground tends to be covered again at each handover, and detail that might have mattered can surface late.

Current flow

The patient arrives, waits, and is then asked for everything at once.

  • Registers at reception
  • Waits, commonly 45 minutes or longer
  • Triage takes a condensed history in a few minutes
  • The admitting nurse covers much of it again
  • So does the ED doctor, with no record of the first two
  • "This happened three weeks ago", first mentioned to the specialist at hour six
  • The family member who knows the history is in the car park
With MedicalIntake

The wait is used for the intake, so the triage nurse starts with the history already gathered.

  • Registers at reception and receives a single-use link
  • Guided conversation begins while waiting
  • Family member contributes on their own phone
  • Prior episodes, medications and allergies are captured in full
  • The triage nurse opens a structured summary and begins with assessment
  • Each subsequent clinician sees what was already collected
  • Any phone, with nothing to download
How It Works

Simple for patients.
Structured for clinicians.

There is nothing to train on and nothing to install, and no clinical step changes. The system works only in time that currently carries no clinical activity.

1

Link issued at registration

Reception issues a one-time link at check-in, by text or email. It opens immediately in any browser, with no download and no account.

2

Guided conversation in the waiting room

A compassionate, single-question-at-a-time conversation gathers chief complaint, symptom timeline, medications, allergies, and relevant history. The link is not tied to the patient's own phone, so a family member can contribute from their own device, and an ambulance crew or rural nurse can complete it with the patient en route, so that the summary arrives before the patient does.

3

Structured summary ready at triage

The triage nurse sees a structured intake summary before first contact. Each subsequent clinician can see what was already collected, so the same ground need not be covered again.

In the patient's own language

40 languages, including te reo Māori and Pacific languages.

The conversation and the interface run in the language the patient chooses: te reo Māori, Samoan, Tongan, Fijian, Hawaiian, and 35 others. A patient who is more precise about their symptoms in their first language gives the clinician a better history. We are looking for native speakers to review the quality of these conversations.

te reo Māori Gagana Sāmoa Lea faka-Tonga Na Vosa Vakaviti 中文 हिन्दी Tagalog العربية + 32 more
In Practice

Margaret, 67.
9pm. Chest tightness.

Margaret arrives with her daughter. She registers and takes a seat. Her daughter, who manages her medications and knows her history, opens her phone.

A link arrived on her daughter's phone. Over the next 25 minutes, together, they answer a series of simple guided questions. When the pain started. Whether it has happened before. It has: three weeks ago, lasting ten minutes, and it resolved on its own. Current medications. A penicillin allergy noted since childhood.

When the triage nurse calls Margaret's name, the prior episode is already on screen. The assessment can begin as a clinical conversation rather than a form.

Nothing about the clinical workflow changed. The difference is only that the history was ready when the nurse was.

intake conversation
MedicalIntake
Hello Margaret. I'd like to help get some information ready for your care team tonight. Can you tell me in your own words what's brought you in?
Patient
My chest has been feeling really tight, kind of heavy. Started a couple of hours ago.
MedicalIntake
Thank you. Has anything like this happened before, even if it seemed minor at the time?
Patient
Actually yes — about three weeks ago. It went away after maybe ten minutes so I didn't think much of it.
Intake summary — available at triage
ComplaintChest tightness, heavy, onset 2hrs
Prior episode3 weeks ago, 10min, self-resolved ⚠ flagged
Severity7 / 10
AllergyPenicillin (anaphylaxis)
For Clinical Teams

Designed around
how clinicians actually work.

Each role sees the information relevant to their function, and no more. The data is structured rather than freeform, and clinical decisions remain entirely with the clinician.

👩‍⚕️

Triage Nurse

Arrives at the bedside with a structured intake summary already prepared. Focuses on clinical assessment, such as vital signs and physical observation, rather than data entry.

Sees
Full intake summary Allergy flags Vitals entry
🩺

ED Doctor

Reviews a complete pre-structured history before entering the cubicle. Prior episodes, current medications and allergy flags are surfaced rather than buried in a handwritten note.

Sees
Clinical history Prior episodes Medications
🏥

Reception

Issues a one-time access link at check-in. Manages the waiting room queue with live encounter status. No clinical data is visible, only what is needed for patient flow.

Sees
Check-in flow Queue status Link issuance
💊

Pharmacist designed

Reviews the medication list and documented allergies in a dedicated view. Clinical notes are not visible.

Sees
Medication list Allergy record Structured history

Reception, triage nurse, ED doctor and administrator views are built and running. The pharmacist view is designed but not yet built. We would rather show the plan than imply a screen that does not exist. See the full status of every component.

What this
does not do.

It does not replace triage. Vital signs, physical observation, and clinical judgement are irreplaceable. The tool adds to the time before triage; it does not modify triage itself.

It does not diagnose or advise. The conversation collects and structures what the patient already knows. Clinical interpretation remains entirely with the clinical team.

It does not change clinical workflow. Every clinical process remains the same. The tool operates in a window that currently has no clinical activity.

It does not require another app. A one-time link. No download. No account. No barrier. If the patient has a phone and a browser, it works.

If this problem is familiar
we want to hear from you.

We are at the research and early development stage. Clinical perspective, whether from nurses, doctors, or anyone who works with ED patient flow, would be more useful to us right now than anything else.

We are not selling anything at this stage. A conversation would be welcome.